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Secure paper, physical media, and devices.
Business executives often ask how to manage confidential information. Experts agree on the key first step: Factor it into the decisionmaking in every department of your business — personnel, sales, accounting, information technology, etc.
Savvy companies think through the implication of their data decisions. By making conscious choices about the kind of information you collect, how long you keep it, and who can access it, you can reduce the risk of a data compromise down the road.
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Of course, all of those decisions will depend on the nature of your business. Lessons from FTC cases illustrate the benefits of building security in from the start by going lean and mean in your data collection, retention, and use policies.
When does your company ask people for sensitive information?
When was the last time you looked at that process to make sure you really need everything you ask for? The business could have avoided that risk simply by not collecting sensitive information in the first place.
Hold on to information only as long as you have a legitimate business need. But once the deal is done, it may be unwise to keep it. But according to the complaint, it continued to store that data for up to 30 days — long after the sale was complete.
The business could have limited its risk by securely disposing of the financial information once it no longer had a legitimate need for it. Nor should businesses use personal information in contexts that create unnecessary risks.
Similarly, in foru Internationalthe FTC charged that the company gave access to sensitive consumer data to service providers who were developing applications for the company.
In both cases, the risk could have been avoided by using fictitious information for training or development purposes. Control access to data sensibly.
Not everyone on your staff needs unrestricted access to your network and the information stored on it. For your network, consider steps such as separate user accounts to limit access to the places where personal data is stored or to control who can use particular databases.
For paper files, external drives, disks, etc. When thinking about how to control access to sensitive information in your possession, consider these lessons from FTC cases.
Restrict access to sensitive data. For example, in Goal Financialthe FTC alleged that the company failed to restrict employee access to personal information stored in paper files and on its network.
As a result, a group of employees transferred more than 7, consumer files containing sensitive information to third parties without authorization. Administrative access, which allows a user to make system-wide changes to your system, should be limited to the employees tasked to do that job.
How could the company have reduced that risk? Require secure passwords and authentication. Insist on complex and unique passwords. In the Twitter case, for example, the company let employees use common dictionary words as administrative passwords, as well as passwords they were already using for other accounts.CCNA Security Official Cert Guide CCNA Security Official Cert Guide is a best-of-breed Cisco exam study guide that focuses specifically on the objectives for the CCNA Security Implementing Cisco Network Security (IINS) exam.
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